Administrative & Events Coordinator | Position Announcement

SUMMARY

A Way Home America (AWHA) is seeking a mission- and values-aligned, highly organized and self-motivated Administrative and Events Coordinator to support the AWHA Director and staff team with day-to-day administrative needs, special projects, and event logistics.  

AWHA is a national initiative to build the movement to prevent and end homelessness among young people.  Our work is fundamentally driven by the following values.

The ideal candidate is wickedly well-organized, incredibly dependable, and adept at working in partnership with young people.  AWHA has a strong preference for candidates with lived expertise of homelessness. This position reports to the AWHA Director and will interact frequently with the AWHA staff team as well as the Founding 8 members of AWHA’s Leadership Body to arrange travel and logistics for national events.

You might be excited about this role if you…

  • Want to support the national movement to end youth homelessness in an administrative capacity, knowing that it is often [always?] the details that make the work go
  • Love to and are incredibly good at organizing spreadsheets, contact lists, work plans and just about anything else 
  • Enjoy imagining events, researching venues, and selecting vendors for event hospitality, knowing that our values are demonstrated in all that we do 
  • Are a young person providing leadership in the movement to end youth homelessness, or have a passionate interest in supporting those young people, and 
  • Love to get things done.

DIVERSITY AND INCLUSION

We strive to attract and develop individuals who reflect a broad spectrum of diversity, including (but by no means limited to) racial, ethnic, gender identity and socioeconomic dimensions. We believe that inclusion of diverse perspectives is essential to achieving long-term, systemic change. We explicitly seek applications from those who self-identify as coming from historically marginalized populations to enrich and elevate our equity-centered approach to problem-solving.

RESPONSIBILITIES 

Events and Special Projects

  • Serve as the innovation driver for AWHA’s in-person convening logistics – specifically identifying ways AWHA can live into our values in all aspects of our events
  • Provide logistical support for internal/external meetings in line with AWHA core principles, including preparing conference rooms, reserving outside meeting spaces, audio/visual, catering etc.
  • Draft Request for Proposals (RFPs) for event venues, hotel, and food and beverage needs
  • Participate in the vetting process for potential vendors/consultants
  • Create comparison sheets to properly compare proposals or pricing and to support decision-making around event logistic options [venue, lodging, hospitality] relative to competing priorities
  • Contribute to a cohesive team climate in which a relentless drive for equity, deep respect for youth collaboration, accountability for outcomes, use of data-informed decision-making, initiative, good judgment, honest communication and continuous improvement are embraced by campaign staff and communities

Administrative Support 

  • Complete finance-related administrative tasks, including compiling monthly reimbursement requests and credit card justifications for AWHA Director; preparing invoices for submission
  • Arrange travel plans [flight, hotel, ground transportation] and compose summary itineraries for AWHA staff and Founding 8 Leadership Body members; compile support documents for travel-involved meetings and events
  • Manage and respond to any issues during travel days for Founding 8 Leadership Body members and staff, as needed
  • Take notes and prepare meeting summaries for AWHA meetings as assigned; ensure follow-up with relevant staff to ensure that agreed-upon action items and decisions are communicated and understood, enter tasks into Asana project management software
  • Prepare presentation and related materials for meetings – slides, agendas, etc.
  • Develop and maintain regular informational communications from the Director to AWHA Leadership Body, as assigned (drafting Leadership Body update emails, etc)
  • Coordinate with the Leadership Body Co-Facilitators and AWHA Director to ensure that logistics for all Leadership Body meetings and retreats are finalized and run smoothly
  • Provide general administrative support, which includes but is not limited to creating, maintaining, and editing contact spreadsheets, files, and presentations in Google Drive
  • Track action items and deliverables for the AWHA Director and proactively schedule the time required to address them

QUALIFICATIONS

In addition to the following qualifications, the most competitive candidate has a demonstrated commitment to and knowledge around youth collaboration, LGBTQ and racial equity, and ending youth homelessness.

AWHA is an Equal Opportunity Employer. We strongly encourage people with lived experiences of homelessness, people of color, people of diverse gender identities and LGBTQ persons to apply. 

  • Highly organized: You can keep a clear head and stay on top of your responsibilities, while managing multiple tasks and moving parts. You know how to prioritize and you’re skilled at creating and using systems that help you and others keep track of deadlines and manage time efficiently.
  • Proactive problem-solver: You feel a sense of ownership and responsibility for the success of the project. You don’t wait for someone to give you direction. You keep your eyes out for important gaps and areas of need and proactively seek solutions.
  • Trustworthy and dependable: Once you commit to a task and a deadline, you follow through. If you need assistance to complete a task or if something comes up that might cause you to miss a deadline, you communicate the situation and what you need swiftly and clearly.
  • Adaptable and quick-thinking: You can stretch, grow, and course-correct as needed. You manage unexpected tasks and challenges well and you thrive in dynamic, fast-paced environments.
  • Understanding of equity frameworks 
  • Ability to communicate clearly and persuasively, in writing and orally, recognizing that:  Successful communication efforts in marginalized communities are often spread through relational networks and a person’s use of language involves culture, power, lived experience and geography
  • Demonstrated ability to work and thrive in collaborative, start-up environments
  • Demonstrated ability to establish and maintain close, collegial and effective working relationships with a variety of partners of diverse backgrounds and perspectives including within movement/community organizing spaces
  • Diligent work ethic and personal drive while working independently
  • Facility in explicitly naming white supremacy in a variety of settings
  • High comfort and strong understanding of administrative technology tools and communication platforms, including Google Suite, Concur, Asana, Zoom, and Slack

WORK ENVIRONMENT

AWHA currently has staff members based in Seattle and New York City. This position is remote and can be based anywhere in the United States with reasonable access to an airport.

Requires travel approximately 25% of the time.

This position requires the ability to work from a remote location without office support services. 

Position is a .75 FTE, hourly position. Hourly range is $28 – $33/hour and is dynamic based on experience. The benefits package includes medical, dental, vision, retirement and life insurance.  Human resources are managed by A Way Home America’s fiscal sponsor, TSNE MissionWorks.

BACKGROUND INFORMATION ON A WAY HOME AMERICA

A Way Home America (AWHA) is a national initiative to build the movement to prevent and end homelessness among young people. We are youth homelessness providers, advocates, researchers, government agencies, philanthropists, and young people uniting behind a common goal:

Prevent and end homelessness among all youth and young adults. Ensure that homelessness among youth and young adults is rare, and if it occurs, experiences of homelessness are brief and one-time.